Our Experience in Event Planning

Company Christmas Party in Milan
for • Arcese Spa

Guests
800
Find out why Arcese Trasporti Spa chose LocationMilan to organize his company Christmas dinner “Taylor Made
Why the customer chose
LocationMilano

Because of her Company Christmas Party in Milan, the Arcese Group needed to find a venue large enough to accommodate over 800 people and suitable for setting up a catering area for a standing gala dinner and a DJ set for after dinner. The event also required a large number of staff, including chefs, waitstaff, and specialized technicians for the’space design and guest management.
To plan your major event, Arcese decided to turn to the expert event managers at LocationMilan. This is their experience…

Table of Contents

Requirements of the customer

1 · Experienced Professionals

The Arcese Group wanted to work with experienced professionals to whom they could delegate every detail of organizing their company Christmas party in Milan; for this reason, they chose the convenience of relying on our qualified event managers.

2 · Single point of contact

For Arcese, it was essential to have a single point of contact who would take charge of coordinating all the workers involved and manage all the organizational processes on their behalf.

3 · Dedicated event manager

In addition to the perfect venue, the Arcese Group was looking for a dedicated event manager who could understand their needs and bring their vision of the perfect corporate party to life.

4 · Organizational Flexibility

For Arcese, organizational flexibility was a must! From the initial project idea to its completion, there are many steps involved, and changes of direction or unforeseen events are always just around the corner… That’s why they were looking for a flexible partner capable of responding promptly to any need.

The Solution
Joint project

The project solution It always begins in collaboration with the client: by discussing and listening to every request, our event manager Together with Arcese, they defined all the essential aspects of the success of their company party Christmas in Milan.

Detail of Project

Staff present during the event

  • Event Manager: 2
  • Check-in staff: 12 flight attendants
  • Staff: 10 technicians
  • Catering Staff: 45 Waiters
  • Catering Staff: 4 Service Managers
  • Catering Staff: 10 Chefs

The Location
choice from the customer

After evaluating several proposals, Arcese decided to organize its own company Christmas party with its 840 guests in the spacious areas provided by Event Venues Italy: a 1,700-square-meter tensile structure, one modern, minimalist space.

The entrance, featuring a large glass window with micaceous black frames, gives the tensile structure an even more modern and contemporary look. There is a lobby for guests and a paneled section at the end to be used for catering.

The interior of the building is completely carpeted in black. The perfect solution for Arcese.

Other venues for corporate Christmas dinners in Milan

Find lots more inspiration for your Corporate Christmas parties in Milan by clicking the button below

Catering Services
chosen from the customer

For the’Christmas event the decision was made to opt for a standing gala dinner: a special menu for 840 people, carefully planned down to the last detail—from appetizers to dessert—in collaboration with our catering team and structured as follows:
  • 4 Department Heads
  • 10 Chefs
  • 45 Waiters
Dining room staff: black shoes and pants, white shirt, tie, and black apron.
Corporate Christmas Party Catering in Milan - Arcese
Corporate Christmas Party Catering in Milan - Arcese
Corporate Christmas Party Catering in Milan - Arcese
Corporate Christmas Party Catering in Milan - Arcese

Menu Standing Christmas Gala Dinner

1. La Bouvette
  • La Corte dei Rovi Sparkling Wine
  • White wine, Il Tre Ripe, Verdicchio DOP, Barone Pizzini Winery
  • Red wine, Dolcetto d’Alba, Cantina Mantellassi
    (1 bottle for every 3 people)
  • Aperol Spritz (as a welcome drink)
  • Non-Alcoholic Fruit Cocktail
  • Still and sparkling water
2. Island of Italian Flavors
  • 22-month-aged Parma prosciutto
  • Classic Pistachio Mortadella
  • Beechwood-smoked lonzino (Slow Food Presidium)
  • Half a wheel of 24-month-aged Parmigiano Reggiano served with fresh grapes and walnut halves (gluten-free and vegetarian)
  • Authentic Zizzona from Battipaglia, freshly sliced and served with cherry tomatoes and arugula (gluten-free and vegetarian)
  • Pecorino Romano DOP (gluten-free and vegetarian)
  • Smoked Provola Bites (gluten-free and vegetarian)
3. Finger foods and treats
  • Cone with squid ink, tuna mousse, and chopped hazelnuts
  • Mini quiches with roasted ham, smoked provola, and Bernese sauce
  • A bite-sized piece of cotechino cooked at a low temperature, with lentil mousse and Swiss chard sprouts (gluten-free)
  • Spelt salad with basil pesto, cherry tomatoes, steamed shrimp, small "fior di latte" mozzarella balls, and Taggiasca olives
  • Venere rice with crispy vegetable confetti in soy sauce and herbs (vegan)
  • Vegan Tartlet with Rice Stracchino and Chopped Hazelnuts (vegan)
4. First Courses Corner
  • Risotto simmered in Franciacorta, saffron, and stirred with stracciatella di burrata and black pepper
  • Mini Lasagna with Sautéed Vegetables and Basil Béchamel Sauce
5. Pandoro and Panettone Corner
  • A corner featuring artisanal pandoro and panettone, served with mascarpone cream, chocolate, and a selection of berries
  • Coffee Service
6. To keep the party going

Premium spirits bar service (3 drinks per person)
  • Gin and tonic – Gin and lemon
  • Vodka and tonic – Vodka and lemon
  • Moscow Mule
  • Natural and carbonated mineral water
    Tonic water, lemon, and Coca-Cola
  • Moskovskaya Vodka
    Bombay Gin/Tanqueray
Plan your company Christmas dinner in Milan with us

If you, too, need to organize a Company Christmas Party in Milan, let yourself be inspired by our successful experience. You’ll be supported by our expert event managers, who will work with you to create a customized solution for your corporate event in Milan.

Set Design for the event

  • 50 standing tables with white tablecloths
  • 35 beanbags (150x65x40 cm) with 16 white side tables
  • 10 poufs, 195x60x45 cm
  • 30 poufs, 90x90x45 cm
  • 80 white stools
  • 6 Outdoor Mushrooms
  • 10 ashtrays
  • 8 LED-lit bar counters for spirits
  • Linen table linens
  • Cotton napkins
  • Glass cups for a snack bar
  • White linen table linens draped in a cascade style for the buffet and refreshment area
  • Support Structures
  • Equipment Transport and Pickup
  • Cleaning Baskets for the Dining Room

Service
offered to the customer

The company Christmas party Arcese's project also required a significant effort on the service plan: Professional equipment such as LED walls, mixers, and audio and video systems was provided, all managed by professionals with industry experience.

From the design and setup of every single light to the wardrobe, no details It was overlooked.

Corporate Christmas Party Service in Milan, Arcese

Details of the Service Project

  • V-mix System for Broadcasting on a LED Wall
  • 1 unit for any slides
  • No. 01 slide feeder
  • 1 Ascender graphics mixer for on-screen broadcast on an Analog Way 4K video matrix
  • No. 01 acquisition controller for program No. 01 encoder
  • No. 01 6-station intercom system
  • 4 Stages set up with ROBE Robin motorized fixtures
  • 12 Briteq PIXELBAR RGB LED Bars for Stage Backlighting
  • 6 Motorized spotlights for dramatic backlighting
  • 24 Motorized Wash Lights for Ambient Lighting
  • 60 Smarbatt Prolights Smartbatt Architectural Lighting
    Stage: 6 m x 4 m, 0.40 m high, with black carpet and two side steps
    (1 meter of LED wall mounting surface)
  • 6 x 3 Ledwall on an INFILED stage platform with a 2.6 pitch
  • 2 40-inch FHD screens mounted on wedges for the speaker
  • 4 65’’’ 4K screens on stands for rebroadcasts in the auditorium
    RCF MAIN PA RCF HDL Series Line Array Sound System
  • 6 HDL 6
  • 4 sub 9006
  • 6 Turbosound IP1000v2 Line Array Sound System
  • Yamaha DM2000 Digital Mixing Console No. 01, Foyer Sound Engineer No. 01, Microphone Operator
  • 6 Turbosound IP1000v2 Line Array Sound System
  • Yamaha DM2000 Digital Mixing Console No. 01, Foyer Sound Engineer
    No. 1 sound engineer
  • Sennheiser ew300 g4 Wireless System with 4 MKE 40 Lavalier Microphones
  • Sennheiser ew300g2 Radio System, 4 ice cream cones
  • Lighting Director: Chamsys No. 01 Lighting Technician
  • Electrical Distribution 125a – Hall
    – Stage
    – Directed by
    – Kitchens
  • 30 Coat Racks
  • 1,000 Hangers
  • 20 Wardrobe Shelves
  • Red carpet, 100 meters long by 2 meters wide
  • Carpet Installation
  • Smartbatt Entrance and Red Carpet Lighting for Architectural Projects
  • 8 columns with IP-enabled lights for the entrance/red carpet lighting; 20 SmartBatt units
  • Assembly and Disassembly of the Set (Rails and Backdrops)
  • Assembly, disassembly
    (Audio – Lighting – Structures, Stage, Electrical Systems)
  • 5 technicians, 2 shifts with overtime
  • Assembly and Disassembly (LED Wall)
  • 3 technicians, 2 shifts with overtime
Plan your company Christmas dinner in Milan with us

If you, too, need to organize a company Christmas party, let our successful events inspire you. You’ll be supported by our expert event managers, who will work with you to create the perfect solution A custom project for your event corporate office in Milan.
Contact us and tell us about your event!

"The ability to imagine what doesn't yet exist—that's what makes the difference."
Luisa Spagnoli

Others
experiences